Introduction and Instructions
At Horizon Power we are implementing some changes to improve our management of risk. We are doing this to keep the incurring cost of insurance at manageable levels, to ensure our practices are robust and corporate governance is maintained. As part of this program we have introduced a process of accreditation for suppliers who provide goods and services to us.
Our System Entry Level Accreditation covers four key areas:
- Business and Commercial Details;
- Insurance Cover;
- Safety and Health Principles and Expectations; and
- Environment Principles and Expectations.
Accreditation requires suppliers to complete and submit documentation in each of the above areas. Accreditation will be achieved when:
- Horizon Power has received the completed documentation;
- The information provided is validated and current (eg. insurance); and
- Horizon Power's supplier database has been updated with the company's details.
Business and Commercial
The Supplier Request Form must be completed. This form is available in the Supplier Accreditation pack. Alternatively the Horizon Power staff member who has contacted you requesting goods or services can provide you with a copy of the necessary documents. When completed, you should submit your documents to Horizon Power, marked to the attention of the person who contacted you. This will enable prompt processing of your accreditation and enable Purchase Orders to be raised.
The information requested on this form includes:
- Information about your business:
- Name
- Address, physical and postal; and
- Telephone, facsimile and email details.
- Company Registration Details:
- ABN Number; and
- GST Registration confirmation.
- Bank account details to enable electronic transfer of funds.
- Note: bank account details must be provided on company letterhead, and signed by an authorised representative of the company.
Insurance
Evidence of information cover is required for the following insurance types:
- Workers' Compensation Insurance, including cover for directors (if they are employees of the company);
- Employer's Liability Insurance if applicable (applicable in the eastern states only);
- Public and Product Liability Insurance; and
- Insurance in respect of any motor vehicles used in carrying out the Services (including third party personal injury and property damage insurance).
Each insurance must have cover greater than or equal to the minimum listed for each policy type on the Insurance Schedule.
Horizon Power requires the policies to be extended to include Principal's Indemnity. This means that Horizon Power is to be noted on each insurance policy.
For each Insurance type list:
- Name of Insurer;
- Policy Number;
- Horizon Power noted on policy. This shows that Principal's Indemnity (a requirement for accreditation) has been added to the policy. Principal's Indemnity can be requested from your insurer/broker and generally comes at no charge. Circle either Y or N;
- Date that the policy commenced - Effect Date;
- Date that the policy will end - Expiry Date;
- Value of cover contained in the policy;
- Determine if the amount of cover meets the minimum requirement (amount listed on the Insurance Schedule) for that type of insurance (a requirement of accreditation). Circle either Y or N.
Each year we will request information from you to re-validate your insurance policies.
New Suppliers for services only are required to complete the Insurance Schedule contained in our Suppiler Accreditation pack. You do not need to provide insurance details if you only provide goods. It can be done in one of two ways.
EITHER
a) Have your insurance provider/broker complete and sign the Insurance Schedule;
OR
b) Obtain certificates of Currency for each insurance type from your insurance provider/broker and then complete and sign the Insurance Schedule.
System Entry Level Accreditation Acceptance Form
A System Entry Level Accreditation Acceptance Form is included in the Supplier Accreditation pack. Use this acceptance form to acknowledge with your signature that you:
- Have provided accurate business and commercial and insurance information;
- Will notify Horizon Power of all changes to that information; and
- Have read, understood and agree to abide by the principles and expectations contained in the Safety and Health and Environment Overview Statements.
Documentation To Be Provided Checklist
Use this checklist to ensure that you return all documentation required for the supplier accreditation process.
Any Queries
Contact our Supplier Management group on (08) 6310 1653.
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